Production Agreement

After consultation with the Client, a Production Agreement will be drawn up outlining the brief, required assets, and delivery dates.

Client acceptance of the Production Agreement by email will be required before production commences.

Purchase Order

A signed purchase order or equivalent signed document must be provided by the client before production commences.

Upfront Payment

New clients will be required to pay 25% of the estimated cost of production in advance of work proceeding.

Existing clients will be required to pay 25% of the estimated cost of production in advance of work proceeding for jobs estimated at £1000.00 or above.

Billable Expenses

The Client shall reimburse Rogue Robot for all direct and indirect billable expenses arising from this assignment, regardless of whether the assignment is Cancelled. Billable Expenses include but are not limited to transport, food, accommodation, equipment hire, talent hire, media, software and stock purchases.

Payment

All invoices are payable within thirty (30) days of receipt. An 8% monthly service charge is payable on all overdue payments.

The Client shall assume responsibility for all collection of legal fees necessitated by default in payment.

Ownership

Ownership and copyright of deliverables will be assigned to the client only after complete payment for the project. Until full payment, copyright and ownership remains with Rogue Robot.

All project files remain the property of Rogue Robot.

Office Hours

Rogue Robot operates between 9am and 5pm, Monday to Friday, unless otherwise agreed in advance (i.e. in the case of a shoot, event, on-site edit, etc.). Work requested to be produced outside of these hours, over a weekend, or bank holiday will be charged at £75 / hour, unless agreed in advance.

Supply of Assets

All assets must be provided in the requested format before commencement of production.

Delay in providing assets may delay delivery / deadline dates.

Any assets supplied by the client must have explicit copyright clearance from the original owner / material provider. Rogue Robot takes no responsibility for legal action arising from infringement of copyright on assets supplied by the Client.

Delivery

Final production will be delivered on or before the agreed Delivery Date in the Production Schedule. Client will be provided with one master copy of the finished production in the requested format.

In the case of media files, unless otherwise agreed, the Client will be provided with HD and SD versions in both .MP4 and .WMV formats.

Further copies / formats will be charged at the rate of £50 / hour plus stock costs and supplied as soon as is reasonably possible.

Any contract requiring Rogue Robot to work to specific deadlines will be deemed to include a proviso that the clients will make themselves reasonably available to communicate with Rogue Robot. If Rogue Robot deem them not to of been so then Rogue Robot cannot be held responsible for failing to meet a deadline.

Amends Procedures

Two rounds of amends (First Draft and Second Draft) will be provided for each production. Drafts will be provided by Rogue Robot as appropriate video files via Vimeo. Drafts will be watermarked/timecoded and remain the property of Rogue Robot until final invoice payment. The Client will provide any amends to the First and Second Drafts of work in writing and by any due date as stated in the Production Schedule.

The Final Draft will be completed upon receipt of Second Draft amends.

Any other changes requested by the Client after receipt of Second Draft amends are liable to be charged at the rate of £75 per hour.

However, no additional payment shall be made for changes required to conform to the original assignment description.

There shall be no charges to the Client for revisions or corrections or additions made necessary by errors on the part of Rogue Robot.

Performers Release Usage

At all times Rogue Robot advises and recommends its Clients to use and enforce Performers Release Forms.

No discounts or liability will be accepted by Rogue Robot if the production must be re-edited due to a Performer refusing permission to show their image or use their audio in whatever form.

Health and Safety

Rogue Robot will reserve the right to remove any of its personnel and / or equipment from a location if it is deemed unsafe, or if they are subjected to abusive or aggressive behaviour. In this instance the Client will be liable for any costs incurred as a result of this.

Rogue Robot will observe the Client’s site safety rules at all times and will liaise with a Health and Safety Manager if deemed necessary.

Insurance – (people, equipment etc)

Rogue Robot carries public liability insurance cover of £2 million pounds.

Upgraded specific project insurance cover can be provided if required upon request.

Bad weather

In the event of inclement weather, Rogue Robot reserves the right to change the date of filming to a more suitable day Rogue Robot will not allow the safety of the equipment or personnel to be compromised.

Aborting filming (on shoot day) or re shooting due to client’s lack of organisation

In the event of filming being delayed or aborted due to a lack of organisation from the Client, Rogue Robot reserves the right to charge the relevant days filming costs. A re-visit to site to carry out further works may incur additional cost.

Changing filming dates

In the event of the Client wishing to change the filming date we insist on a minimum of 4 weeks notice. Failure to comply may result in the Client becoming 100% liable for all costs incurred.

Equipment substitution / failure

In the unlikely event that Rogue Robot experiences equipment failure or difficulties, all efforts will be made to find suitable replacement equipment as soon as possible.

The equipment used on the day of filming will be at the discretion of the Senior member of the film crew.

No further claims or liability will be accepted

Cancellation

In the event of Cancellation of this assignment by the Client, any advance payments made prior to cancellation shall be retained by Rogue Robot. In addition, Client agrees to pay for all hours worked and expenses incurred up to the date of cancellation.

In the event of cancellation, Rogue Robot retains ownership of all copyrights and any original artwork.

Promotional Use of Material

Rogue Robot may use any or all of the final production for promotional purposes on Rogue Robot associated websites or printed / web media, unless otherwise stated by the Client.

Acceptance of Terms

The Client’s agreement by email of the Production Agreement and T&Cs shall evidence acceptance of these terms.